EXECUTIVE SECRETARY

Posted by BCL Consulting MEMBER
17 days
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Job location
Accra
Company / Employer
BCL CONSULTING
Job type
Contractual
Minimum qualification
Higher National Diploma
Industry
Wholesale & Retail
Business Function
Sales & Distribution
Role / Designation
EXECUTIVE SECRETARY
Educational specialization
Others
Salary (per month)
GH₵ 1,500 - 2,500
Gender preference
Any
Required experience (years)
1

About the role

JOB PURPOSE : To support high- ranking officials in the Company, organize and maintain the Executives schedule and assist them by performing a variety of administrative tasks.

DUTIES/RESPONSIBILITIES
Maintain the Executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc)
Make travel arrangements for Executives
Handle confidential documents ensuring they remain secure
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned

COMPETENCIES
Proven working experience as a procurement officer
Excellent interpersonal relations
Talent in negations and networking
Good knowledge of supplier or third party management software
Possess skills to work both in a team and also perform independently
Aptitude in decision-making and working with numbers.

REQUIREMENTS
Proven experience as executive secretary or similar administrative role.
Proficient in MS Office
In depth knowledge of office management and basic accounting procedures
Familiarity with basic research methods and reporting techniques
Excellent organizational and time management skills
Outstanding communication and negotiation abilities
Integrity and confidentiality.

EDUCATION QUALIFICATION /EXPERIENCE
Diploma or Degree from a recognized institution ( preferably Business Administration)

Minimum of 2 years experience

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