PA to the MD

Posted by Elixir Food Ghana MEMBER
12 days
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Job location
Accra
Company / Employer
Elixir Food Ghana
Job type
Full Time
Minimum qualification
Degree
Industry
Manufacturing
Business Function
Administration
Role / Designation
Personal Assistant
Educational specialization
Business & Management
Maximum age
45
Gender preference
Female
Application deadline
2019-02-04
Skills
Administrative
Required experience (years)
1

About the role

Manage and maintain the CEO’s diary and account.

• Filter s, highlight urgent correspondence and print attachments.

• Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc. and troubleshooting problems.

• Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.

• Schedule on behalf of the CEO meetings between him and his direct reports and the committees and groups to which he is a member.

• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the CEO match his requirements.

• Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate.

• Manage the process of calling for briefing on behalf of the CEO from start to finish to ensure that he is fully prepared for all engagements.

PERSON SPECIFICATION - Qualifications, Experience, Knowledge & Skills

Experience:

• Demonstrable experience in an administration/executive assistant/PA role in a highly pressurized environment requiring tact, judgment and discretion in handling internal and

external contacts (essential).

• Experience of diary management/researching and booking of travel and accommodation (essential).

• Experience of successfully working with senior management (essential).

Knowledge:

• Must be proficient with the keyboard and IT applications (this may be tested during the selection process).

• Expert level in the use of Outlook.

• Intermediate level in the use of Word, Excel and PowerPoint.

Skills (all essential):

• Excellent organizational skills, ability to multi-task and organize others.

• Excellent oral and written communication skills and ability to professionally represent the CEO’s office.

• Ability to work under pressure and be flexible as part of a small team.

• Attention to detail and deadlines.

• Ability to filter information and assess priorities.

• Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.

• Ability to prioritise and manage own workload amid conflicting demands and busy work periods.

• Ability to think ahead and anticipate needs before they arise.

• Ability to exercise discretion in dealing with confidential or sensitive matters.

• Confident and able to work on own initiative and with limited supervision

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