Who is an Office Administrator?
An office administrator is a person responsible for clerical and administrative duties and tasks in the organization. They achieve this by being welcoming to guests and sometimes serving as front desk representatives. They also coordinate meetings, manage schedules, and book appointments for other staff. They are responsible for taking calls and delivering messages to staff. An Office Administrator may be called an office manager. There are lots of housekeeping jobs is in Ghana especially in .
What does Office Administrator Do?
An Office Administrator is responsible for the general office management needs. This typically means performing clerical, secretarial work, front desk representation, and supervising workers in the organization charged with related roles like cleaning, trimming grass, and more.
Office Administrator Job Duties and Responsibilities
Being responsible for managing general office tasks could easily get overwhelming and requires an organized person. Here are some key roles and responsibilities of office administrators.
- Offering professional, friendly, and engaging service
- Receiving visitors and directing them to the relevant office/personnel
- Performing clerical duties such as answering phone calls, responding to emails, and preparing documents, including official correspondence, memos, resumes, and presentations
- Managing time by coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings
- Engaging in bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking
- Maintaining general office files, including job files, vendor files, and other files related to the company’s operations
- Purchasing office supplies, equipment, and furniture
- Overseeing the maintenance of office facilities, and equipment
- Performing other relevant duties when needed
- Maintaining inventory of necessary supplies
- Reporting necessary maintenance items
- Follows departmental policies and procedures
- Following all safety and sanitation policies
- Assisting other departments when needed to ensure optimum service to clients
- Performing additional duties as needed
Requirements for Office Administrator Jobs in Ghana
- WASSCE certificate, or Bachelor’s Degree
- Experience as an office administrator or related field
- Excellent communication and organizational skills
- Good time management skills
Skills for Office Administrator in Ghana
Waiters and waitresses of all types like Admin Assistant, Admin Officer need relevant skills to succeed at their job. Some of them are;
- Professionalism
- Good communication skills
- Attention to detail
- Time management skills
- Attention to detail
- Managing processes and creating standards
- Tracking budget expenses
- Staffing
- Supervision
- Delegation
- Supply management
- Inventory control
- Communication skills
- Interpersonal skills
- Flexibility
- Customer service
- Multitasking
- Critical thinking
- Customer service
How much does an Office Administrator make in Ghana?
The salary of House Keeping in Ghana per month is from GH₵1,330 to GH₵4,000 and an average of GH₵2,600 (According to salaryexplorer).
